Professional Musicians FAQ
Certainly tips are not mandatory. However, as with all types of professional services, tips are welcome and greatly appreciated.
There are many behind the scenes, little-known expenses for a professional musician. To learn more, view EXPENSES OF A PROFESSIONAL MUSICIAN
Often musicians are asked to perform double talents or instruments (e.g., voice/guitar, violin/viola, violin/piano; etc.). Two talents involve twice the fun and time in preparation. See A LA CARTE SELECTIONS for more information.
If the musician(s) play longer than 2.5 hours, they will take a 15 minute break after 1.5 hours. For each additional hour performed thereafter, musician(s) will break for 10 minutes.
The musicians will discuss cues with the officiant, wedding coordinator or another designated contact. They will work together to ensure everything goes smoothly. You will communicate these details via the MY WEDDING MUSIC AND WEDDING DETAILSform.
Things most take for granted or do not even consider, may mean a world of difference to musicians as they strive to provide a top quality performance for your special day. Elbow room, large instruments, bows moving across the strings, bulky equipment, proximity to electrical source, sun in the eyes, extreme temperatures, bugs, perfumes, shelter from wind so we can read the music, adequate lighting, clear view of physical cues and key individuals in the wedding, and much more. To learn more, view MUSICIAN WORKING CONDITIONS
Please provide armless, straight back chairs set up in the location the musician(s) will perform. We also appreciate when music stands are provided, but we can bring along our own when they are not available at the venue. Each ensemble should be allotted an ample amount of space (e.g., bows moving, music stand, sound system, keyboard, etc.). To learn more about MUSICIAN WORKING CONDITIONS please view this link.
Set up for classical ensembles (e.g., string quartet, violin duet, etc.) is minimal, so the musicians will arrive 15-30 minutes before their start time. For ensembles requiring more set up time (e.g., keyboard, guitar, sound system, tents, etc.) the musicians will arrive about one hour early. All ensembles will be tuned, in their seats and ready to play 10 minutes prior to start time.
Our professional musician’s coordinator will meet with you FREE of charge, and/or conduct phone or skype interviews in order to put together a musician’s timeline, and assist with the final details, as you complete and submit the MY WEDDING MUSIC AND WEDDING DETAILS form no later than TWO (2) months prior to the event. The coordinator will contact you THREE (3) months before your wedding, and you are most certainly welcome to initiate the music selection process earlier. You can contact our wedding coordinator via email at email@example.com or via phone at 402.423.7121.
Your homework will involve determining music preferences for the following portions of the wedding:
- Candle Lighting/Grandparents/Parents
- Wedding Party Entrance (attendants, flower girl, ring bearer)
- Bride(s) or Groom(s) Entrance
- Special Song(s) during the ceremony (if desired)
- Announcement of the Couple
The MY WEDDING MUSIC AND WEDDING DETAILS survey will aid in organizing and pulling together your choices.
As selecting music can be tough for some, we are happy to assist in providing ideas and examples of selections that we sense may fit your personality and preference styles. In creating a personalized wedding, we consider and evaluate your selected music, in addition to any information provided regarding styles of music you aspire to. In reviewing our library of music and considering the best quality of performance we can provide, we will help choose music that fits your THEME AND STYLE IDEAS for the remainder of the event (e.g., prelude, postlude, cocktail, dinner, reception, etc.) To hear some samples of songs, please visit our HAA MUSIC SAMPLES on our WEBSITE.
Our goal is to have the music selections finalized no later than TWO (2) months before the wedding date. We will send an online questionnaire, MY WEDDING MUSIC AND WEDDING DETAILS for couples to fill out that includes a section for all the ceremony selections as well as other important information for the musician(s) on the day of the wedding. Changes in your choices can possibly be accommodated, dependent upon adequate preparation time for the musician(s).
Not typically. Collectively, our HAA musicians have experience playing for thousands of weddings. See WHERE WE’VE PERFORMED and WEDDING TESTIMONIALS. Our musicians know how to make adjustments on the spot in order to make everything flow smoothly. If you would still like the musicians to attend the rehearsal, please inquire about availability. Refer to the A LA CARTE SELECTIONS for current rehearsal rates. Additional equipment rental charges may apply depending on the contracted ensemble (e.g. keyboard, sound, etc.).
Many performing musician(s) will not perform outdoors as there are many concerns and challenges to contend with, typically not considered by non-musicians. For HAA musician(s) the outdoor package is required in order to produce the best circumstances for musician(s) to perform their best, as well as protect a musician’s biggest investments: their instrument and equipment. Read our OUTDOOR EVENTS flyer to learn more.
We take great care to hire reputable, quality musician(s) as we want to ensure your event is professional and beautiful. While we understand the desire to hear the ensemble live before signing a contract, our professional musicians maintain varied schedules, many whom have full time careers outside of performing. Due to obvious logistic challenges, we can instead provide music samples of some of our musicians at HAA MUSIC SAMPLES on our WEBSITE. If you have any concerns or questions about the specific musicians, please contact the wedding coordinator at firstname.lastname@example.org or 402.423.7121. Additionally, please view comments from past clients. WEDDING TESTIMONIALS
A sampling of where our musical journeys have taken us can be viewed at the link WHERE WE’VE PERFORMED
And here is what our clients have to say: WEDDING TESTIMONIALS
You bet. We realize that many special events occur on holidays. Please view A LA CARTE SELECTIONS for pricing information and details.
Yes, we do! Our professional performances have taken us to Omaha, Council Bluffs, York, Nebraska City, Loup City, Beatrice and many, many places in-between. We charge mileage for musician driver and passenger(s) at the current IRS rate for performances outside the Lincoln city limits.
Yes. You may call the HAA office at 402-423-7121 with your payment information.
We need two things to hold the date: 1) a signed contract, and 2) a deposit of half the total amount (non-refundable). The final payment is due 10 days before your wedding. To receive a sample contract, complete our LET’S GET TO KNOW ONE ANOTHER survey.
A professional HAA music consultant will work with you to determine the right amount of time to book for your wedding. If you find that you need additional time during the event, and the musician(s) are available, musician(s) can be hired to play extra. Please refer to our A LA CARTE SELECTIONS for overtime fees.
The minimum booking time is one hour.
Typically, weddings are booked 8 – 12 months in advance. Popular wedding months (e.g., May, June, July, etc.) have a tendency to book a year or more in advance. It is not at all uncommon for us to book multiple weddings within one weekend. To ensure the desired ensemble for your day, the earlier you book, the better!
We would love to! It’s very meaningful to include friends and family during the wedding and we’re delighted to help make that happen. We strongly recommend a rehearsal for your singer/instrumentalist with our musician(s). Please refer to the A LA CARTE SELECTIONS for the current rehearsal rates.
Absolutely! We are honored to share music for all celebrations.
YES, if the requested song(s) work well for the selected ensemble type (maximum request: six songs). We want your wedding day to have your personal music touch. If we do not have the songs you request in our music library and if it is available for purchase, we can order the music and add the cost to your final payment.
Depending on the selected ensemble type, our musicians can provide a wide range of musical styles including Classical, Easy Listening, Popular, Broadway, Blues, Jazz, as well as music from the 40s, 50s, 60s and 70s. Genres we do not provide: heavy rock, hip hop. Considering options? View THEME AND STYLE IDEAS
Musicians will wear concert black.